Incident Handling Overview For Election Officials

The Department of Homeland Security

website: https://www.dhs.gov/

September 26, 2018

New Ballot Service Type

IDs - Effective August 20, 2018

MAY 22, 2018

The United States Postal Service® remains steadfast in its commitment to the democratic process and the election community. As states and localities increasingly use mail in the election process, the Postal Service remains ready to support the growth in vote-by-mail initiatives. The USPS and Election Community Partners identified the need to increase official ballot mail visibility within the automation environment which has led to solutions to include the use of:

• Matching Serial Numbers in the Intelligent Mail barcode (IMb) for outgoing and returning ballots, allowing the mailer to track and identify the recipient on both outgoing and incoming ballot mail.

• New Service Type Identifiers (STID)s in the IMb to distinguish ballot mail in the mail flow effective August 20, 2018.

The ballot mail solution led to the assignment of 23 STIDs to enable tracking of outgoing ballot mail and one unique STID for all returning ballots (votes). These STIDs are available on PostalPro at: https://postalpro.usps.com/mailing/service-type-identifiers

Special Workshop

Presentations

Milwaukee, WI 2018

Preparing for the Unexpected in the Voter Registration and Election Office

Our Milwaukee 2018 Special Workshop addressed an assortment of issues under the general theme of Preparing for the Unexpected in the Voter Registration and Election Office. Your colleagues and stakeholders in election administration shared information on lessons learned from flood and fire catastrophes in 2017, Homeland Security emergency planning assistance, our annual litigation update, our federal partners sharing in emergency planning and resources available to election officials. The following agencies, offices and institutions delivered presentations: U.S. Department of Homeland Security, Auburn University, Bipartisan Policy Center, U.S. Election Assistance Commission, Federal Voting Assistance Program, Elections Infrastructure Sharing & Analysis Center (EI-ISAC)Presentation topics included:

Crisis Management/Media Training

Voter Registration and Elections Litigation Update

Election Center Professional Measurement Project

Homeland Security Emergency Planning Assistance

Report from the Bipartisan Policy Committee

Defending Digital Democracy Project

Emerging Planning and UOCAVA

The EAC and Emergency Assistance

Case Studies: Lessons Learned from Dealing with the Unexpected

Special Workshop

Presentations

San Antonio, TX 2018

Security, New Systems And Models Of Election Service Delivery

Our San Antonio 2018 Special Workshop addressed an assortment of themes with new systems and models of election service delivery and election security with presentation from the following agencies, offices and institutions: U.S. Department of Homeland Security, Auburn University, Bipartisan Policy Center, Marion County Supervisor of Election, Boulder County Clerk/Recorder, Boulder, CO, Federal Voting Assistance Program, U.S. Election Assistance Commission, Maricopa County Recorder, Ranked Choice Voting, Texas State Election Director, Henrico County General Registrar, USPS and Democracy Fund. Presentation topics included:

IT Security and Me Why every election administrator has a role in IT security

Investing in Elections: Costs, Resources and Types of Voters/Professional Measurement Project

Data Integrity Protocols for protecting data while being transparent

and data driven

Security of Military and Overseas Voting

Election Administration Professionalism Index What it means

and why it matters

Security Report from the EAC

New Voting Models Service delivery, voter choices and voting options

Implementation, Promotion and Education Making sure everyone is prepared and aware of what’s ahead

USPS Initiatives New services for election administrators

Research Reports

MAIL BALLOT PILOT STUDY

A Report of the Professional Measurement Project

Auburn University and the Election Center

December 2017

Mitchell Brown, PhD, Kathleen Hale, JD, PhD, Robert Montjoy, PhD, Mary Afton Day, MPA

(PMP) The Mail Ballot Pilot Study was conceived by faculty from Auburn University and members of the Election Center as an initiative of the Professional Measurement Project. The Professional Measurement Project is a collaborative research effort between Auburn faculty and the Election Center that utilizes systematic measurement of organizational practice and policy to develop information and tools that improve the practice of election administration.

The use of mail ballots in election administration has grown significantly over the past 20 years, a practice fueled particularly by several recent changes in the election administration landscape. A few states have establish ed methods of election operations that rely primarily on mail balloting.

Despite the rising popularity of the use of mail ballots, conclusions about mail ballot practices are difficult to draw. This is due principally to the remarkable complexity of the US election system and the historic influence of local custom. In fact, there is no single “system” but rather a collection of national, state, and local systems which operate with considerable local nuance. This report focuses on those complexities to highlight important similarities and differences, and also provides general guidance that can be applied by jurisdictions within the constraints of differing state election law. Read the entire report...

White Paper

Voter Education is Changing

Hart InterCivic Inc.

Disclaimer: The views, opinions and positions expressed by the authors and those providing comments on this paper do not necessarily reflect the views of the Election Center.

February 1, 2018

Election officials are increasingly creative in serving their jurisdictions and a busy electorate. Beyond the obvious charge to hold fair and transparent elections, they support turnout through voter education on everything from election dates and voting locations to sample ballots and how to operate new voting equipment.

It is well understood that voter engagement is good for democracy and that informed voters are more likely to cast ballots. This white paper takes a closer look at some of the approaches that election managers across the U.S. are using to connect with their voters.

Help America Vote Act (2002) 15 Years Later

October 30, 2017

White Paper

2020 Vision: Election Security in the Age of Committed Foreign Threats

Sponsored by: Cook County Clerk David Orr

Authored by: Noah Praetz, Director of Elections

January 22, 2018

The entire national security establishment admonishes that threats to our election infrastructure are

real. Foreign governments, foreign non-state actors, and domestic troublemakers have the capacity and desire to corrode the essential public belief that our election outcomes are true and reliable. To very different degrees this threat applies to both preliminary returns announced on election night and to official, final results.

Disclaimer: The views, opinions and positions expressed by the authors and those providing comments on this paper do not necessarily reflect the views of the Election Center.

Election Security: Risk Assessment, Defense And Disaster Recovery Aspects

The Election Center: Elections Security Checklist©

the election professional through the process of identifying the elements in your inventory of critical election systems. Next the Elections Security Checklist© steps the user through multiple risk assessments for each system followed by the physical, network, and application defensive measure assessments. The final stage of the evaluation addresses the various aspects of physical, network and application disaster recovery. What was formerly available to our members only, is now available to the entire election community with sincere compliments from The Election Center.

Preview the Elections Security Checklist© on line and download your copy for printing today.

Why Don't Americans Vote? Causes and Consequences by Bridgett A. King and Kathleen Hale, Editors

How do socialization, mobilization, and legal structures help—or hinder—participation in the political process?

Once again, The Election Center is pleased to announce the ABC-CLIO publication of Why Don't Americans Vote?: Causes and Consequences by two of our esteemed CERA faculty at Auburn University:

Bridgett A. King, and Kathleen Hale.

"Elections not only determine who will fill an office; they have a lot to say about how the democratic process works—or doesn't work—in 21st-century America. This fascinating book sheds light on that question by focusing on factors that currently shape elections and political participation in the United States. It covers issues that are consistently in the media, such as gerrymandering; voter ID; and rules pertaining to when, where, and how Americans register and vote.

But it also goes beyond the obvious to consider issues that are often overlooked—civic education and engagement, citizen apathy, and political alienation, for example." - Publishers Website

Hard cover autographed copies signed by both authors will be for sale at The Election Center's 33rd Annual National Conference in Orange County, California, August 19-23, 2017. This is indispensable reading for election professionals. Be sure to pick up your copy.

Author Information:

Bridgett A. King, PhD, is assistant professor of political science at Auburn University, Auburn, AL, and an instructor in the Election Center's Certified Elections/Registration Administrator (CERA) program.

Kathleen Hale, JD, PhD, is associate professor of political science and director of the MPA program at Auburn University, Auburn, AL. She is a board member of the Election Center and an instructor in the Certified Elections/Registration Administrator (CERA) program.

Administering Elections

How American Elections Work

Auburn University And CERA Faculty Publication

The Election Center is pleased to announce the Palgrave Macmillan publication of Administering Elections: How American Elections Work written by three of our esteemed CERA faculty at Auburn University; Kathleen Hale, Robert Montjoy, & Mitchell Brown.

2018 Professional Practice Papers

34th Annual National Conference

New Orleans, LA

Our Annual National Conference showcased the contributions of election officials from many jurisdictions throughout the country. The professional ingenuity, innovation and excellence exhibited by our colleagues in election administration was demonstrated and shared to the election community with the publication of our most recent professional practice papers. The use of media campaigns to inspire and educate voters, and the leveraging of existing USPS Informed Delivery to provide an interactive touch point for voters in an entirely vote by mail election. These are only a few of the projects presented. Be sure to review all of the award winners as well as the papers of merit.

34th Annual National Conference Presentations

New Orleans, LA

This year's National Annual Conference presentations exhibit a vast array of topics comprising: Securing Elections in 2018 and Beyond, Election Officials as IT Managers, Improving the accuracy of voter registration rolls, The implementation of New Voting Systems, Updates on Security Threats from Homeland Security and much much more.

Individual presentations from the following agencies, offices and institutions included: The United States Election Assistance Commission, The Director of Elections Oakland County , Michigan, Homeland Security, National Voter Registration Day, Electronic Registration Information Center and many more.

This toolkit is designed to support election offices in their efforts to reach UOCAVA voters — Service members, their eligible family members, and U.S. citizens residing overseas — and help them vote absentee in the 2018 elections from anywhere in the world.

You’re welcome to customize and publish the content in this toolkit on your channels to best serve your UOCAVA voters.

2018 Digital Media Content Toolkits

for Election Officials from FVAP.GOV

Joint Election Officials Liaison Committee

Arlington, VA

2019 Conference Presentations

JEOLC 2019 addressed an assortment of themes in election administration, election security and analysis of the 2018 Midterm Elections with presentation from the following agencies, offices and institutions: Auburn University, U.S. Government Accountability Office (GAO), Center for Internet Security (CIS), Election Infrastructure Sector Coordinating Council (EISCC), Multi-State Information Sharing & Analysis Center (MS-ISAC), United States Election Assistance Commission (EAC), United States Postal Service (USPS), National Conference of State Legislatures (NCSL), and University of South Florida.

Presentation topics included:

Keynote: 2018 Midterm Election Cycle Reveals a Changing Electorate

2019 Joint Liaison Official Election Committee United States Postal Service Update

EISCC JEOLC Briefing

Elections Infrastructure Security National Landscape & Path to 2020

Investing In Elections Professional Measurement Project

Election Stories From 2018

Election Administration Professionalism Index

Defending Democracy

U.S. Government Accountability Office Work on Election Administration Issues

GRADUATION DATE

URGENT DEADLINE — JUNE 1, 2019

Graduation Application Deadline:

For those who have completed the requirements and all core course work of The Election Center's Professional Education Program the time is now to take that final step in culminating your hard work and professional achievement. Depending on your course of study please apply now for graduation and receive your much deserved professional certification in election administration and voter registration. There are three different programs with their corresponding certifications:

Certified Elections Registration Administrator

Certified Elections Registration Vendor

Certified Elections Monitor

Your completed Application for Graduation and payment must be received by the Election Center Office in Katy, TX by June 1, 2019 in order to graduate in August 2019 from the CERA, CERV or CEM Program. Please complete your Application For Graduation Form today!

So be sure to use this application form whether you are applying for Certified Elections Registration Administrator, Certified Elections Registration Vendor or Certified Elections Monitor.

Jennifer Anderson

Elections Administrator

San Marcos

Hays County, Texas

Paul D. Pate

Secretary of State

Des Moines Polk County, Iowa

Our Student's Stories

April 24-28, 2019

Virginia Beach, Virginia

The Westin Virginia Beach

Town Center

Conference Begins

Professional Education Program

The Election Center's Professional Education Program is a course of study designed to instill the highest level of professional knowledge and expert skill in election administration and voter registration management practices. Our professional educators and specialist have been paired with skilled, seasoned elections and registration practitioners so that the course work offered during our Professional Education Program conferences are related directly to your professional needs. Our continuing education program is designed and organized to have more substance and information directly related to your profession, than other groups and associations.

9.

Enfranchisement, Enhancement, Enforcement Modern Federal Election Law & Regulation: 1965 to Present

Instructor: Bridgett King, Ph.D.

Saturday April 27

9:00am - 4:30pm

—

Sunday April 28

8:00am - 11:00am

10.

Constitution, Courts & Cases to 1965

Instructor: Kathleen Hale, Ph.D., J.D.

—

Saturday April 27

9:00am - 4:30pm

Sunday April 28

8:00am - 11:00am

Crisis Management (Renewal Course)

Instructor: Mitchell Brown, Ph.D.

14.

Credit For This Course Is Given Only To Graduate Student Renewing Their CERA Status.

—

Saturday April 27

9:00am - 4:30pm

Sunday April 28

8:00am - 11:00am

Note: some of the courses listed above can be applied toward your certification as a Certified Elections Registration Administrator, a Certified Elections Registration Vendor or a Certified Elections Monitor and some can be applied by our graduates toward your renewal certification of the same. Anyone participating in these courses is eligible to receive CEUs (continuing education units) from the Auburn University's Master of Public Administration (MPA) Program through the Department of Political Science.

Our Student's Stories

Drew Stewart

Voting Technology Vendor

Fort Worth

Tarrant County, Texas

"There is a passion in this industry with people who work in it, you see it in the courses. It brings people from every state together. "

One of the best indications of a programs success is the way it touches the lives of the people involved. Take a look as Drew Stewart shares his story and experiences with our certification program. Watch Our Student's Stories here.

Election Center Special Workshop

Improving the Integrity of Voter Registration and Election Operations

Election Center Special Workshop

Birmingham, Alabama

February 23-26, 2019

Hyatt Regency Birmingham

&

The Wynfrey Hotel

Conference Begins

Professional Education Program

The Election Center's Professional Education Program is a course of study designed to instill the highest level of professional knowledge and expert skill in election administration and voter registration management practices. Our professional educators and specialist have been paired with skilled, seasoned elections and registration practitioners so that the course work offered during our Professional Education Program conferences are related directly to your professional needs. Our continuing education program is designed and organized to have more substance and information directly related to your profession, than other groups and associations.

7.

Facilitating Voter Participation

Instructor: Mitchell Brown, Ph.D.

—

Saturday February 23

9:00am - 4:30pm

Sunday February 24

8:00am - 11:00am

8.

Implementation of New Programs in Voter Registration and Election Administration

Instructor: Robert Montjoy, Ph.D.

—

Saturday February 23

9:00am - 4:30pm

Sunday February 24

8:00am - 11:00am

Election Storytelling: Effective Use of Information about Operations and Finances (Renewal Course)

Instructor: Kathleen Hale, Ph.D., J.D.

31.

Credit For This Course Is Given Only To Graduate Student Renewing Their CERA Status.

—

Saturday February 23

9:00am - 4:30pm

Sunday February 24

8:00am - 11:00am

Note: some of the courses listed above can be applied toward your certification as a Certified Elections Registration Administrator, a Certified Elections Registration Vendor or a Certified Elections Monitor and some can be applied by our graduates toward your renewal certification of the same. Anyone participating in these courses is eligible to receive CEUs (continuing education units) from the Auburn University's Master of Public Administration (MPA) Program through the Department of Political Science.

Friday May 17

1:30pm - 4:30pm

—

Saturday May 18

8:00am - 3:30pm

Note: the courses listed above can be applied toward your certification as a Certified Elections Registration Administrator, a Certified Elections Registration Vendor or a Certified Elections Monitor. Anyone participating in these courses is eligible to receive CEUs (continuing education units) from the Auburn University's Master of Public Administration (MPA) Program through the Department of Political Science.

Election Center

Professional Education Program

Auburn Special Session

May 13-18, 2019

Auburn, Alabama

Auburn Hotel At

Auburn University

Conference Begins

Professional Education Program

The Election Center's Professional Education Program is a course of study designed to instill the highest level of professional knowledge and expert skill in election administration and voter registration management practices. Our professional educators and specialist have been paired with skilled, seasoned elections and registration practitioners so that the course work offered during our Professional Education Program conferences are related directly to your professional needs. Our continuing education program is designed and organized to have more substance and information directly related to your profession, than other groups and associations.

11.

History I : Ancients to 1781

Instructor: Steve Brown, Ph.D.

—

Monday May 13

9:00am - 4:30pm

Tuesday May 14

9:00am - 12:00pm

12.

History I I : 1781 To Modern Era

Instructor: Soren Jordan, Ph.D.

Tuesday May 14

1;30pm - 4:30pm

—

Wednesday May 15

9:00am - 4:30pm

1.

Introduction To Election and Voter Registration Systems

Administration

Instructor: Mitchell Brown, Ph.D.

Thursday May 16

9:00am - 4:30pm

—

Friday May 17

9:00am - 12:00pm

2.

Management and Leadership Concepts in Election and Voter Registration Administration

Instructor: Kelly Krawcz;yk, Ph.D.

Friday May 17

1;30pm - 4:30pm

—

Saturday May 18

8:00am - 3:30pm

Note: the courses listed above can be applied toward your certification as a Certified Elections Registration Administrator, a Certified Elections Registration Vendor or a Certified Elections Monitor. Anyone participating in these courses is eligible to receive CEUs (continuing education units) from the Auburn University's Master of Public Administration (MPA) Program through the Department of Political Science.

CONFERENCE & EVENTS

NEWS

• Matching Serial Numbers in the Intelligent Mail barcode (IMb) for outgoing and returning ballots, allowing the mailer to track and identify the recipient on both outgoing and incoming ballot mail.

• New Service Type Identifiers (STID)s in the IMb to distinguish ballot mail in the mail flow effective August 20, 2018.

The ballot mail solution led to the assignment of 23 STIDs to enable tracking of outgoing ballot mail and one unique STID for all returning ballots (votes). These STIDs are available on PostalPro at: https://postalpro.usps.com/mailing/service-type-identifiers

Research Reports

MAIL BALLOT PILOT STUDY

A Report of the Professional Measurement Project

White Paper

Voter Education is Changing

White Paper

2020 Vision: Election Security in the Age of Committed Foreign Threats

Administering Elections

How American Elections Work

Auburn University And CERA Faculty Publication

Joint Election Officials Liaison Committee

Arlington, VA

2019 Conference Presentations

CONTACT US

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OUR MISSION

OUR GOVERNANCE & ORGANIZATIONAL STRUCTURE

OUR BOARD OF DIRECTORS